Arrangements for first day of term (2 September) - How to make your appointment for Tutor Consultation Details Tuesday, 28 July 2020 Parent Tutor Conference - 2 September 2020 Online Appointment Booking Further to previous communications the first day of term will be an opportunity for you and your child to meet your child’s form tutor, collect uniform, sign relevant paperwork and ask any questions you may have about the UTC. Appointments will be available between 8.30AM and 6PM and should be attended by parent and students together. The school has introduced a new intuitive and easy to use online appointment booking system. This allows you to choose your own appointment times with teachers and you will receive an email confirming your appointments. This system will be used for arranging appointments for Parent Evenings throughout the academic year, if you have feedback on the system please let us know. Appointments can be made from Monday 13 July and will close on 30 August. The sooner you make your appointments the more availability there will be to choose a suitable time. Please visit https://ecutc.schoolcloud.co.uk/ to book your appointments. (A short guide on how to add appointments is included with this letter.) Login with the following information when asked: Parent First Name Parent Surname Student’s First name Student’s Surname Student’s Date of Birth If you do not have access to the internet, please contact the school office on 01900 606446 who will be happy to add appointments on your behalf. Yours sincerely David Wilson Assistant Principal Parents’ Guide for Booking Appointments Browse to https://ecutc.schoolcloud.co.uk/ Step 1: Login Fill out the details on the page then click the Log In button. A confirmation of your appointments will be sent to the email address you provide. Step 2: Select Parents' Evening Click on the date you wish to book. Unable to make all of the dates listed? Click I'm unable to attend. Step 3: Select Booking Mode Choose Automatic if you'd like the system to suggest the shortest possible appointment schedule based on the times you're available to attend. To pick the times to book with each teacher, choose Manual. Then press Next. We recommend choosing the automatic booking mode when browsing on a mobile device. Step 4: Choose Teachers If you chose the automatic booking mode, drag the sliders at the top of the screen to indicate the earliest and latest you can attend. Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name. Step 5a (Automatic): Book Appointments If you chose the automatic booking mode, you'll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left. If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode (Step 5b). Step 5b (Manual): Book Appointments Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable. To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time. You can optionally leave a message for the teacher to say what you’d like to discuss, or raise anything beforehand. Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process. Step 6: Finished All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar. To change your appointments, click on Amend Bookings.